Position Overview
We are seeking a detail-oriented Specialist to support administrative and business-support activities within a modern professional office environment in Tallinn. The role is designed for a versatile professional who can manage documentation, coordinate internal requests, maintain operational records, and assist different teams with routine business activities.

The successful candidate will work across administrative and operational functions, helping ensure that information flows efficiently between departments and that important office processes are completed accurately. While the working environment may include fintech and technology operations, experience from banking, consulting, telecommunications, professional services, or other structured industries is equally relevant.

Key Responsibilities

• Coordinate daily administrative and office-support activities.
• Maintain accurate digital records, databases, documents, and internal trackers.
• Prepare reports, spreadsheets, presentations, correspondence, and operational documentation.
• Support management and departmental teams with administrative requirements.
• Coordinate meetings, appointments, internal events, and business schedules.
• Assist with procurement, supplier coordination, invoices, and office-related expenses.
• Monitor outstanding requests and follow up with relevant stakeholders.
• Assist with employee onboarding and general workplace administration.
• Maintain organized electronic filing and document-management systems.
• Help review existing procedures and identify opportunities for greater efficiency.
• Support the adoption of digital tools and automated administrative workflows.
• Handle sensitive business information with appropriate confidentiality and professionalism.

Candidate Profile
Candidates should have strong organizational abilities, attention to detail, good written and verbal communication skills, and confidence working with digital office tools. Previous experience in administration, operations, business support, fintech, banking, technology, or professional services is advantageous.

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