Position Overview

We are seeking a polished and highly organized Fintech Front Office Coordinator to serve as the first point of contact for employees, clients, business partners, candidates, and other visitors within a modern financial technology environment.

This role combines professional reception management with administrative coordination, visitor experience, meeting support, and day-to-day office operations. The successful candidate will represent the organization with professionalism while ensuring that the workplace operates smoothly and efficiently.

Key Responsibilities

• Welcome clients, visitors, candidates, and business partners in a professional and courteous manner.
• Manage the reception area and maintain a consistently organized professional environment.
• Answer, screen, and route incoming calls, messages, and general inquiries.
• Coordinate visitor registration, access procedures, meeting rooms, and appointments.
• Support executives and teams with meeting preparation and hospitality arrangements.
• Maintain reception calendars, visitor records, office schedules, and administrative logs.
• Coordinate incoming and outgoing correspondence, courier deliveries, and office documentation.
• Assist with employee onboarding logistics, workspace preparation, and access arrangements.
• Liaise with building management, vendors, service providers, and office contractors.
• Support internal events, business meetings, workshops, and client visits.
• Monitor office supplies and coordinate replenishment when required.
• Handle confidential information appropriately and follow established security procedures.

Candidate Profile

• 2–4 years of experience in front desk, reception, office administration, hospitality, or corporate support.
• Experience in fintech, banking, technology, professional services, or another corporate environment is an advantage.
• Excellent communication and interpersonal skills.
• Professional appearance, courteous manner, and strong customer-service orientation.
• Strong organizational skills and attention to detail.
• Comfortable working with Microsoft Office, Google Workspace, calendars, and digital communication tools.
• Ability to remain composed and professional in a busy environment.
• Fluent professional English; Estonian or another European language is advantageous.

What Makes the Role Valuable

The Front Office Coordinator is an important part of the company’s professional identity. You will create a welcoming experience for visitors while providing practical administrative support to teams operating across technology, finance, operations, and business functions.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

#JobsHubEstonia #GlobalRecrument
#CareerOpportunities #HiringNow
#JobSeekersNetwork #EstoniaJobs
#RecruitmentServices #EmploymentPortal.