Company Overview

The organisation operates within the financial technology sector, providing technology-driven financial services and supporting digital platforms used for payments, account services, and financial operations. Its administrative operations function helps ensure that internal teams remain coordinated, operational information is properly maintained, and routine business processes are completed efficiently.

Role Summary

The Fintech Administrative Operations Coordinator will provide cross-functional administrative assistance to teams involved in digital financial services. The position focuses on coordinating internal administrative activities, maintaining operational schedules, monitoring workflow documentation, and supporting the smooth execution of routine business processes.

The successful candidate will serve as an administrative coordination point for designated operational activities, helping ensure that information moves efficiently between departments and that outstanding administrative assignments are followed through to completion.

This role is particularly suitable for a proactive administrative professional who understands the importance of structured workflows in fintech environments and can manage multiple responsibilities while working independently from a remote location.

Key Responsibilities

• Coordinate routine administrative activities supporting digital banking, payment services, financial operations, and fintech platform teams.

• Maintain departmental schedules, internal task trackers, meeting records, and operational calendars.

• Prepare meeting agendas, document action points, and follow up on outstanding administrative assignments.

• Assist with the organisation of internal operational projects, including documentation collection and progress tracking.

• Maintain administrative databases containing departmental information, workflow records, and operational references.

• Coordinate internal requests involving finance, technology, customer operations, compliance, and business support departments.

• Prepare routine management updates, administrative summaries, and operational activity reports.

• Monitor pending administrative tasks and communicate relevant deadlines to responsible team members.

• Support onboarding administration for new operational personnel, including document collection and internal access requests.

• Organise digital correspondence, internal notices, and departmental communication records.

• Assist with reviewing administrative procedures and identifying opportunities to improve workflow efficiency.

• Maintain appropriate records of completed tasks, outstanding requests, and operational follow-ups.

• Ensure that all administrative activities follow established company procedures and confidentiality requirements.

Requirements and Qualifications

• Diploma or degree in Business Administration, Office Management, Operations Management, or a related discipline.

• Previous experience as an Administrative Coordinator, Operations Assistant, Business Support Administrator, or similar professional.

• Experience working with financial services, banking, payment companies, or fintech organisations is an advantage.

• Good understanding of administrative workflows and departmental coordination.

• Proficiency in Microsoft Office, Google Workspace, digital calendars, spreadsheets, and task management applications.

• Excellent organisational and time management abilities.

• Strong written communication and professional correspondence skills.

• Ability to coordinate multiple assignments and maintain accurate progress records.

• Comfortable working independently and communicating with distributed teams.

• High standards of discretion when handling internal business and financial information.

• Adaptability and willingness to learn new financial technology systems and administrative processes.

Benefits

• Fully remote working arrangement within Estonia.

• Opportunity to work across different areas of financial technology operations.

• Exposure to digital banking, payment infrastructure, and fintech business processes.

• Professional development through cross-departmental collaboration.

• Opportunity to contribute to administrative efficiency and operational improvements.

• Modern digital working environment with collaborative communication tools.

• Supportive professional culture that values accountability, organisation, and continuous improvement.

Application Instructions

Interested applicants should provide an updated CV outlining their administrative coordination experience, educational background, and relevant digital workplace skills. Candidates should highlight their ability to coordinate departmental activities, maintain operational documentation, manage deadlines, and provide reliable administrative support in a fintech environment.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

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