Company Overview

The organisation operates within the financial technology industry, providing digital financial services and technology-driven payment solutions. Its activities involve coordinating payment operations, supporting financial product delivery and maintaining effective communication between executive leadership, payment specialists, technology teams and external financial partners.

Role Summary

The Digital Payments Executive Assistant will provide specialised administrative and coordination support to executives overseeing digital payment products and financial technology operations. Unlike a general executive assistant, this position requires an understanding of digital payment workflows, payment service providers, transaction operations and the administrative processes involved in managing fintech business activities.

The successful candidate will help executives coordinate payment-related initiatives, prepare operational briefings, organise stakeholder meetings and monitor follow-up actions across different business functions. The role requires excellent organisational skills, professional communication and the ability to work confidently with financial technology terminology and digital business systems.

Key Responsibilities

• Coordinate executive meetings involving payment processing, digital banking, merchant services and financial technology partnerships.
• Prepare briefing documents covering payment product developments, transaction performance updates and operational priorities.
• Maintain schedules for payment implementation meetings, product reviews and discussions with external payment service providers.
• Assist with coordinating communication between payment operations, engineering, compliance and business development teams.
• Track action points relating to payment gateway integrations, merchant onboarding initiatives and payment service improvements.
• Organise documentation associated with payment partnerships, service agreements and fintech project activities.
• Support the preparation of executive presentations covering digital payment operations and financial technology developments.
• Maintain structured records of payment-related projects, stakeholder communications and management decisions.
• Follow up with relevant departments regarding outstanding payment project documentation and operational deliverables.
• Assist with organising virtual meetings involving banking partners, payment processors and technology vendors.
• Monitor administrative deadlines connected with payment product launches and operational reviews.
• Handle confidential commercial and financial information in accordance with internal policies.

Requirements and Qualifications

• Diploma or degree in Business Administration, Finance, Financial Technology or a related discipline.
• Previous experience in executive assistance, fintech administration, payment operations support or financial services coordination.
• Basic understanding of digital payment processing, payment gateways, merchant services and electronic transactions.
• Familiarity with fintech terminology, digital banking products and payment service operations.
• Strong written communication, scheduling and document preparation skills.
• Proficiency in Microsoft Office or Google Workspace and virtual collaboration platforms.
• Ability to coordinate several workstreams and maintain accurate records.
• Strong organisational skills and attention to detail.
• Ability to handle confidential commercial and financial information responsibly.
• Experience working with distributed technology or financial services teams is an advantage.

Benefits

• Fully remote working arrangement within Estonia.
• Opportunity to work closely with digital payment and fintech leadership teams.
• Exposure to payment technology partnerships and financial product operations.
• Professional development within the digital payments industry.
• Collaborative environment involving finance, technology and business specialists.

Application Instructions

Interested candidates should submit an updated CV outlining their executive support, financial services or fintech coordination experience. Applicants should highlight any exposure to payment platforms, digital banking operations, payment service providers or financial technology projects. Shortlisted candidates may be invited to discuss their organisational capabilities and understanding of digital payment business operations.

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