Position Overview
An opportunity is available for a highly organized Coordinator to support the smooth execution of administrative, operational, and cross-functional activities within a technology-oriented business environment in Tartu. The position is centered on coordination rather than a single specialized discipline, making it suitable for a professional who enjoys working across different departments and managing multiple priorities.

The successful candidate will help maintain operational visibility by tracking requests, deadlines, meetings, documentation, suppliers, internal projects, and recurring activities. The role can provide exposure to finance, technology, human resources, customer operations, compliance, procurement, and general business administration.

Key Responsibilities

• Coordinate daily operational requests across multiple departments.
• Maintain task trackers, schedules, calendars, documentation, and workflow records.
• Organize internal meetings and ensure required materials are prepared and distributed.
• Track deadlines, deliverables, approvals, and outstanding action items.
• Prepare weekly and monthly operational summaries for management.
• Assist with procurement requests, supplier communications, invoices, and office services.
• Coordinate employee onboarding activities and workplace requirements.
• Maintain accurate electronic records and structured document repositories.
• Support internal projects by monitoring progress and communicating relevant updates.
• Liaise with internal stakeholders to resolve administrative and operational issues.
• Identify recurring process delays and recommend practical improvements.
• Assist with implementation of digital collaboration, scheduling, and workflow-management systems.
• Support corporate events, training sessions, workshops, and business meetings.

Candidate Profile
Candidates should demonstrate excellent organization, reliability, attention to detail, and the ability to communicate effectively with different teams. Familiarity with Microsoft Office, Google Workspace, project-management platforms, spreadsheets, and digital collaboration tools is desirable. Previous experience in administration, operations, customer support, technology, banking, fintech, or professional services is an advantage.

Are you interested in this position?

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