Position Overview
An opportunity is available for a proactive Coordinator to support cross-functional business activities within a growing professional environment in Tallinn. This role focuses on ensuring that projects, administrative requests, internal communications, meetings, documentation, and operational activities remain properly organized and aligned with business priorities.

The position requires someone who can work across multiple teams without losing sight of deadlines or operational details. The successful candidate will help connect management, operational teams, technology personnel, external service providers, and business stakeholders while contributing to continuous improvements in workplace efficiency.

Key Responsibilities

• Coordinate activities and requests across multiple internal departments.
• Maintain schedules, project trackers, task lists, documentation, and operational calendars.
• Organize meetings and ensure participants receive the necessary materials in advance.
• Record important decisions, action items, deadlines, and follow-up requirements.
• Prepare regular operational updates and management reports.
• Coordinate administrative requirements between internal teams and external providers.
• Assist with procurement, facilities, office services, and vendor coordination.
• Support internal projects by monitoring milestones, deliverables, and outstanding activities.
• Maintain accurate digital records and ensure documentation is properly organized.
• Assist with employee events, training sessions, workshops, and corporate activities.
• Identify recurring operational challenges and recommend practical improvements.
• Support the introduction of digital tools and automated workflows that improve coordination.
• Provide general administrative and operational assistance to management when required.

Candidate Profile
The ideal candidate should be dependable, structured, detail-oriented, and comfortable communicating with professionals at different levels of an organization. Strong knowledge of office productivity software, document management, spreadsheets, scheduling systems, and digital collaboration platforms is expected. Previous experience in business operations, administration, project coordination, fintech, technology, or corporate services is desirable.

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