Company Overview

The organisation relies on accurate financial administration to manage supplier obligations, customer payments, operating expenses, and the day-to-day movement of funds. Its accounting function helps maintain financial visibility by ensuring that invoices are processed correctly, outstanding balances are monitored, and payment records are reconciled against the appropriate supporting documentation.

The organisation values dependable financial processes, timely communication, and a disciplined approach to recordkeeping. It aims to maintain clear transaction histories, minimise avoidable payment discrepancies, and ensure that financial information supports sound operational decisions.

The finance team is seeking a Remote Bookkeeper with strong accounts payable, accounts receivable, and reconciliation skills. This professional will help maintain the accuracy of payment-related records, support routine cash transaction administration, and coordinate with relevant stakeholders to resolve outstanding accounting matters.

Role Summary

The Remote Bookkeeper — Accounts Payable, Receivable & Payment Reconciliation will manage recurring bookkeeping activities related to supplier invoices, customer billing, incoming receipts, outgoing payments, and financial account reconciliations.

The role requires careful monitoring of transaction records and the ability to ensure that invoices, payment confirmations, and accounting entries correspond correctly. The successful candidate will help maintain an accurate view of outstanding customer balances and supplier obligations while identifying overdue items, duplicate records, missing payments, and other discrepancies that require investigation.

Working remotely, the bookkeeper will collaborate with finance colleagues, procurement, sales, customer service, suppliers, and other authorised stakeholders. They will maintain supporting documentation, prepare routine financial summaries, and assist with month-end procedures related to payment records.

The ideal candidate will be comfortable managing a consistent volume of financial transactions, working with accounting software, and following established approval procedures. Strong organisation, numerical accuracy, and clear communication will be essential to maintaining reliable financial operations.

Key Responsibilities

• Process and record supplier invoices, customer invoices, credit notes, payment confirmations, and other accounts-related documents.
• Maintain accurate accounts payable records, including supplier details, invoice references, payment due dates, and outstanding balances.
• Maintain accounts receivable records and ensure customer invoices and incoming payments are recorded in the correct accounting periods.
• Review invoice information for completeness, including supplier or customer details, invoice dates, amounts, tax information, and supporting documentation.
• Match supplier invoices with purchase orders, delivery confirmations, or other required records where the organisation’s procedures call for these checks.
• Prepare payment schedules and supporting documentation for review and approval by authorised personnel.
• Track supplier payment deadlines and identify overdue or disputed invoices that require follow-up.
• Monitor customer payment status, maintain aged receivables reports, and support appropriate follow-up on outstanding balances.
• Record incoming bank transfers, card settlements, and other receipts, ensuring that transactions are matched to the correct invoices where possible.
• Reconcile bank statements, payment gateway reports, card settlement records, and accounting system balances.
• Investigate unmatched transactions, payment differences, duplicate entries, unidentified receipts, and missing settlement records.
• Coordinate with suppliers and internal stakeholders to resolve invoice discrepancies, credit note questions, and incomplete payment documentation.
• Assist with resolving customer account queries by reviewing transaction histories, payment allocations, invoice details, and outstanding balances.
• Maintain clear records of payment adjustments, approved credits, refunds, and other changes to accounts.
• Review employee expense claims and reimbursement documentation in accordance with internal financial policies.
• Prepare recurring reports covering accounts payable ageing, accounts receivable ageing, overdue invoices, payment status, and reconciliation progress.
• Support month-end closing by confirming that relevant invoices, receipts, payments, and outstanding balances are recorded accurately.
• Maintain digital files and supporting records required for accounting reviews, audit requests, and financial reporting.
• Follow established controls for invoice approval, supplier changes, payment processing, and segregation of financial responsibilities.
• Identify recurring payment processing problems and recommend improvements to invoice handling, reconciliation, and follow-up procedures.
• Protect sensitive financial information and ensure that customer and supplier records are handled securely.

Requirements and Qualifications

• A degree, diploma, or equivalent professional qualification in Accounting, Finance, Bookkeeping, or Business Administration is preferred.
• Relevant experience in accounts payable, accounts receivable, bookkeeping, payment administration, or financial operations.
• Strong understanding of invoice processing, payment allocation, bank reconciliation, and basic accounting principles.
• Practical experience using accounting software such as Xero, QuickBooks, Sage, or comparable platforms.
• Ability to maintain accurate supplier and customer account records and investigate discrepancies systematically.
• Familiarity with accounts ageing reports, payment schedules, credit notes, expense claims, and reconciliation statements.
• Good spreadsheet skills and the ability to work with transaction listings, financial summaries, and supporting schedules.
• Strong numerical accuracy, organisation, and attention to detail.
• Ability to manage recurring deadlines and prioritise payment-related tasks appropriately.
• Effective written communication skills for resolving queries with suppliers, customers, and internal departments.
• Ability to maintain professionalism when following up on overdue invoices or discussing financial discrepancies.
• Understanding of payment approval procedures, internal financial controls, and confidential data handling.
• Ability to work independently and collaborate effectively in a remote finance environment.
• Familiarity with payment processors, multi-currency transactions, or international supplier accounts is an advantage.
• Knowledge of relevant Estonian invoicing, VAT documentation, and financial recordkeeping requirements is beneficial.

Benefits

• Fully remote working arrangement within Estonia.
• Opportunity to support essential financial administration and transaction reconciliation processes.
• Collaboration with finance, procurement, sales, and operational teams.
• Opportunities to develop expertise in accounts management and cloud-based accounting systems.
• Exposure to structured payment workflows, financial controls, and reconciliation practices.
• Scope to improve the accuracy and efficiency of invoice and payment administration.
• Clear responsibilities and opportunities for continued professional development.
• Compensation, employment terms, leave arrangements, and other applicable benefits will be discussed during recruitment.

Application Instructions

Applicants should submit an up-to-date CV detailing their experience with accounts payable, accounts receivable, bookkeeping, and payment reconciliation.

Candidates should identify the accounting software and spreadsheet tools they have used and provide examples of the transaction types or reconciliation activities they have handled. Relevant experience managing supplier invoices, customer payments, aged balances, and month-end accounting support should be clearly described.

Shortlisted candidates may be asked to discuss a sample reconciliation scenario, explain how they investigate unmatched payments, or demonstrate their approach to maintaining accurate accounts records.

Further recruitment information and application instructions will be provided through the relevant hiring channel.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

#JobsHubEstonia #GlobalRecruitment
#CareerOpportunities #HiringNow
#JobSeekersNetwork #EstoniaJobs
#RecruitmentServices #EmploymentPortal.