Your responsibilities:

Administrative Support:

• Complex diary management, accommodating different time zones seamlessly.
• Maintenance of dynamic schedule. Arranging meetings and ensuring the manager arrives at meetings on time and prepared.

Travel Logistics:

• Strategically coordinating robust international and domestic travel. Mapping out and organizing airline reservations, hotel accommodations, car rental reservations, and other official documentation when needed.
• Process and track expense reports and reimbursements using the Concur system.

Strategic Coordination and Calibration:

• Anticipate and collate necessary documentation and contextual briefings ahead of meetings ensuring the executives are prepared and prepped in advance of all meetings on their agenda.

Communications and Collaboration:

• Serving as the initial point of contact to external stakeholders; including meeting and greeting clients, coordinating conference rooms and refreshments, and managing incoming and outgoing communications in a professional and timely manner.
• Confidently and competently correspond with a range of internal stakeholders including Executive management offices and senior members of staff.
• Collaborating closely with various teams across the firm in the coordination of multi-group, large-scale meetings, for example: weekly ExCo meetings, off-sites, etc. Oversee production of quarterly town halls.

   

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