Company Overview

The organisation recognises that dependable bookkeeping is fundamental to understanding business performance, maintaining financial discipline, and preparing accurate accounting information. Its finance activities require consistent transaction recording, organised documentation, regular account reconciliations, and timely preparation of financial information for management review.

The organisation values practical financial administration, transparency, accountability, and continuous improvement. Its bookkeeping processes support the monitoring of income and expenses, the organisation of supporting records, and the preparation of information required for routine financial reporting and period-end accounting activities.

To strengthen these processes, the organisation is seeking a Remote Bookkeeper with broad bookkeeping capabilities and a strong understanding of small business accounting workflows. The successful candidate will help maintain accurate financial records, support month-end preparation, and ensure that accounting information is properly organised for review by management or qualified accounting professionals.

Role Summary

The Remote Bookkeeper — Small Business Accounting & Month-End Support will maintain day-to-day financial records and support recurring accounting procedures that help the organisation monitor its financial activities.

The position covers transaction entry, income and expense classification, bank reconciliation, invoice management, expense tracking, supporting schedules, and preparation for month-end closing. The bookkeeper will also assist with maintaining records for fixed assets, recurring expenses, prepaid costs, and other accounting items where relevant to the organisation’s operations.

Working remotely, the successful candidate will coordinate with business owners, department representatives, finance colleagues, and external accounting professionals as required. They will ensure that transaction records are complete, discrepancies are investigated, and supporting documents are available for reporting, audit, or tax-related review.

The role requires someone who can manage recurring bookkeeping tasks independently while recognising when a matter requires escalation to a senior accountant, tax adviser, or other qualified professional. A strong commitment to confidentiality, accurate recordkeeping, and established financial controls is essential.

Key Responsibilities

• Maintain complete and accurate bookkeeping records for routine business transactions, ensuring that entries are classified appropriately.
• Record sales income, operating expenses, supplier charges, customer receipts, and other financial movements in the accounting system.
• Reconcile bank accounts, payment service accounts, and other relevant financial records on an agreed schedule.
• Maintain organised digital records of receipts, invoices, expense claims, payment confirmations, and other supporting documentation.
• Review transactions for missing information, unusual amounts, duplicate entries, incorrect classifications, and other inconsistencies.
• Maintain accounts payable and accounts receivable records, monitor outstanding items, and support appropriate follow-up activities.
• Track recurring business expenses and maintain supporting schedules for relevant prepaid costs and accrued expenses.
• Assist in maintaining fixed asset records, including purchase documentation, asset descriptions, and other information required for accounting purposes.
• Prepare transaction summaries, expense reports, income listings, and other routine bookkeeping information for management review.
• Assist with month-end preparation by checking transaction completeness, reconciling accounts, reviewing outstanding invoices, and identifying unrecorded items.
• Prepare supporting schedules and reconciliation documentation for review by a senior accountant or external accounting provider.
• Maintain orderly financial records to support the preparation of management accounts, annual financial statements, and other required reports.
• Assist with the collection and organisation of documents required for VAT returns, tax preparation, statutory reporting, or external accounting reviews, as applicable.
• Ensure that financial records are maintained in accordance with established accounting procedures and relevant record-retention requirements.
• Monitor bookkeeping deadlines and coordinate the timely collection of invoices, expense documents, and other required information.
• Work with operational colleagues to clarify transaction descriptions, confirm expense purposes, and obtain missing supporting records.
• Support the implementation and maintenance of accounting software, digital filing procedures, and standardised bookkeeping templates.
• Identify opportunities to improve the efficiency of transaction entry, reconciliation, and financial document management.
• Maintain appropriate confidentiality when handling financial information, supplier details, customer records, and internal business data.
• Follow established authorisation procedures and ensure that payments, adjustments, and other controlled transactions receive the required approvals.
• Communicate unresolved discrepancies, incomplete records, and potential reporting issues to the appropriate finance professional.
• Provide organised handover notes and supporting schedules to ensure continuity during reporting periods or staff transitions.

Requirements and Qualifications

• A diploma, degree, or equivalent qualification in Accounting, Finance, Bookkeeping, Business Administration, or a related discipline is preferred.
• Previous experience in bookkeeping, small business accounting, accounts administration, or general finance support.
• Strong understanding of double-entry bookkeeping, transaction classification, account reconciliation, and general ledger concepts.
• Practical experience with accounting systems such as Xero, QuickBooks, Sage, or similar cloud-based platforms.
• Ability to maintain accurate income and expense records and prepare clear supporting schedules.
• Good understanding of accounts payable, accounts receivable, expense management, and routine month-end processes.
• Experience reconciling bank statements and investigating discrepancies between accounting records and external statements.
• Familiarity with spreadsheets and digital document management tools.
• Understanding of supporting documentation requirements and the importance of maintaining an audit trail.
• Ability to organise multiple accounting tasks, manage deadlines, and work systematically with recurring financial processes.
• Strong analytical skills, numerical accuracy, and attention to detail.
• Clear written and verbal communication skills and the ability to coordinate with internal and external stakeholders.
• High standards of integrity, discretion, and confidentiality when working with financial records.
• Ability to work independently in a remote environment and escalate complex accounting or tax questions appropriately.
• Familiarity with small business financial reporting, fixed asset records, accruals, or prepayments is an advantage.
• Knowledge of Estonian accounting practices, VAT documentation, and relevant recordkeeping obligations is beneficial.
• Willingness to learn new systems and contribute to continuous improvement in bookkeeping procedures.

Benefits

• Fully remote working arrangement within Estonia.
• Opportunity to support the financial operations of a business through reliable bookkeeping and period-end preparation.
• Collaboration with finance professionals and operational stakeholders.
• Opportunities to strengthen practical accounting knowledge and cloud accounting software skills.
• Exposure to financial reconciliations, month-end processes, and supporting documentation for reporting.
• Scope to contribute to more efficient financial workflows and improved recordkeeping practices.
• A structured role with recurring responsibilities and opportunities for professional development.
• Employment conditions, compensation, leave arrangements, and other applicable benefits will be discussed during the recruitment process.

Application Instructions

Interested applicants should submit an up-to-date CV outlining relevant bookkeeping experience, accounting qualifications, software knowledge, and experience supporting month-end activities.

Candidates should describe their experience maintaining financial records, reconciling accounts, tracking income and expenses, and preparing supporting schedules. Applicants should also identify the accounting platforms they have used and highlight any experience supporting small businesses or working with external accountants.

Shortlisted candidates may be invited to discuss their bookkeeping procedures, explain how they investigate financial discrepancies, or complete a practical exercise involving transaction classification and account reconciliation.

Applicants should be prepared to explain how they maintain accurate digital records, meet recurring deadlines, and protect confidential financial information while working remotely.

Additional application instructions and recruitment details will be communicated through the relevant hiring channel.

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