Position Overview
We are seeking an experienced Director to provide strategic and operational leadership across corporate office functions in Tallinn. The position is responsible for ensuring that administrative infrastructure, workplace operations, internal services, and business-support functions operate efficiently and remain aligned with organizational objectives.

The Director will collaborate with senior leadership and department heads to establish effective operating standards, improve resource utilization, strengthen internal processes, and support organizational growth. While the environment may have fintech and technology components, candidates with senior experience in banking, consulting, telecommunications, professional services, technology, or other complex organizations are equally relevant.

Key Responsibilities

• Provide strategic direction for office administration, workplace services, and corporate support functions.
• Develop operational policies, procedures, and performance standards for administrative activities.
• Oversee office budgets, procurement activities, vendor relationships, and facilities management.
• Establish appropriate processes for resource planning, documentation, and operational reporting.
• Work with senior leadership to identify administrative and organizational priorities.
• Lead initiatives focused on process optimization, cost efficiency, and workplace productivity.
• Oversee relationships with external suppliers, contractors, professional service providers, and building-management partners.
• Monitor operational performance and establish appropriate metrics and reporting mechanisms.
• Support organizational expansion by developing scalable administrative and workplace processes.
• Coordinate major internal meetings, corporate events, and strategic office initiatives.
• Promote the adoption of digital workplace systems and workflow automation.
• Identify operational risks and implement appropriate mitigation measures.
• Provide senior management with recommendations concerning office infrastructure, resources, and operational strategy.

Candidate Profile
The ideal candidate will bring substantial experience in corporate operations, office management, administration, facilities, or business services. Strong leadership, strategic planning, financial management, stakeholder engagement, and process-improvement capabilities are required. Experience within a technology-driven or international organization is advantageous.

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