Company Overview

The organisation recognises that effective compliance management and accurate regulatory reporting are essential to responsible business operations. Its compliance function supports the interpretation of applicable requirements, maintains internal policies and controls, and coordinates reporting activities to help ensure that obligations are addressed consistently. The team works with finance, risk, legal, operations, and technology stakeholders to maintain reliable records, improve compliance processes, and respond appropriately to regulatory developments.

Role Summary

The Compliance & Regulatory Reporting Specialist will coordinate compliance monitoring activities, prepare regulatory information, maintain supporting documentation, and help ensure that internal processes remain aligned with applicable legal and regulatory requirements. The role combines regulatory research, reporting, documentation management, and cross-functional coordination.

Working remotely from Estonia, the successful candidate will help collect and validate reporting information, monitor submission deadlines, document compliance findings, and follow up on corrective actions. The position requires sound judgement, attention to detail, and the ability to interpret formal requirements and translate them into practical operational procedures. Experience in financial services, fintech, payments, or another regulated environment would be beneficial.

Key Responsibilities

• Monitor relevant regulatory developments and assess their potential implications for the organisation’s business activities, policies, and reporting obligations.

• Assist in preparing, reviewing, and coordinating regulatory reports, compliance returns, declarations, and other required submissions applicable to the organisation.

• Collect information from finance, operations, risk, legal, and technology teams to support complete and accurate reporting.

• Validate submitted information against internal records, source systems, supporting documents, and established reporting criteria.

• Maintain a compliance obligations register containing applicable requirements, accountable owners, reporting deadlines, and relevant evidence.

• Track regulatory submission calendars and coordinate timely preparation, review, approval, and filing of required documentation.

• Support periodic compliance monitoring by reviewing selected processes, records, controls, and procedures against internal policies and applicable requirements.

• Document identified compliance gaps, record supporting evidence, and coordinate remediation activities with the responsible business teams.

• Assist with maintaining internal compliance policies, procedures, control descriptions, and operational guidance.

• Support the preparation of compliance summaries and management reports covering key obligations, reporting status, identified issues, and outstanding actions.

• Maintain organised records of regulatory correspondence, compliance assessments, review outcomes, and relevant approvals.

• Coordinate information requests associated with internal audits, external reviews, regulatory examinations, and other authorised assurance activities.

• Work with risk and finance colleagues to reconcile reporting figures and investigate inconsistencies before submission.

• Help assess the compliance implications of new products, services, business processes, or changes to existing operations.

• Support the review of customer due diligence, transaction monitoring, sanctions screening, or AML-related processes where these responsibilities fall within the organisation’s compliance framework.

• Promote consistent documentation practices and raise potential compliance concerns through established escalation channels.

Requirements and Qualifications

• Bachelor’s degree in Law, Finance, Accounting, Business Administration, Economics, Compliance, or a related field.

• Experience in compliance operations, regulatory reporting, financial services, internal controls, or a comparable regulated environment.

• Understanding of compliance monitoring, regulatory obligations, documentation standards, and reporting governance.

• Strong research skills and the ability to interpret formal requirements and identify practical implications for business processes.

• Proficiency in Microsoft Excel and other standard office tools used for data validation, reporting, and documentation.

• Ability to reconcile information from multiple sources and identify missing, inconsistent, or unsupported data.

• Strong organisational skills, including the ability to manage deadlines, maintain accurate records, and coordinate multiple reporting activities.

• Clear written communication skills and the ability to produce concise, well-supported compliance documentation.

• Understanding of AML, KYC, sanctions, data protection, or financial services regulation is an advantage, depending on the organisation’s activities.

• Experience with compliance management systems, regulatory reporting tools, or workflow platforms is beneficial.

• Ability to handle confidential information with discretion and follow established access and information security procedures.

• Strong interpersonal skills and the confidence to coordinate with colleagues across different functions.

• Professional English proficiency; knowledge of Estonian or other relevant European languages may be beneficial depending on reporting responsibilities.

Benefits

• Remote working arrangement within Estonia.

• Opportunity to develop expertise in regulatory reporting, compliance monitoring, and governance processes.

• Cross-functional collaboration with finance, risk, legal, operations, and technology teams.

• Professional development opportunities through relevant compliance training and exposure to evolving regulatory requirements.

• A structured environment that values accuracy, ethical conduct, documentation, and accountability.

• The opportunity to improve reporting processes and contribute to stronger compliance controls.

Application Instructions

Candidates should submit a current CV describing their experience in compliance, regulatory reporting, internal controls, or financial services operations. Applications should highlight relevant reporting responsibilities, experience interpreting regulatory requirements, and examples of maintaining accurate compliance records or coordinating corrective actions. Candidates may also outline relevant professional training and experience with regulatory reporting or compliance management tools. Applications should demonstrate the ability to work carefully with confidential information and deliver accurate work within defined deadlines.

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