We are seeking a Compliance Administration Specialist to strengthen the administrative and documentation capabilities supporting a modern financial technology organisation in Estonia.

The position sits at the intersection of fintech operations, compliance, risk, documentation, and internal governance. You will help ensure that regulatory and operational information is organised, traceable, current, and readily available to authorised stakeholders.

Your Mission

You will provide structured administrative support to compliance and risk functions, helping maintain accurate records, coordinate reviews, monitor documentation requirements, and ensure that important compliance-related activities progress according to established procedures.

Core Responsibilities

• Maintain compliance records, registers, documentation, and internal databases.
• Coordinate documentation requests from compliance, risk, legal, and operational teams.
• Support customer and business-partner due-diligence administration.
• Track documentation requirements, review deadlines, and outstanding actions.
• Assist with KYC and AML administrative workflows under established procedures.
• Organise evidence and supporting documentation for internal reviews and audits.
• Prepare compliance reports, status summaries, meeting materials, and management information.
• Maintain structured records of compliance activities and decisions.
• Coordinate communications between compliance teams and relevant business functions.
• Support policy and procedure documentation.
• Assist with regulatory-change implementation administration.
• Monitor workflow queues and escalate overdue or incomplete activities.
• Maintain strict confidentiality when handling customer and business information.
• Identify opportunities to improve documentation quality and administrative efficiency.

Candidate Profile

• 3+ years of experience in compliance administration, banking operations, fintech, financial services, or a comparable regulated environment.
• Familiarity with KYC, AML, customer due diligence, or financial-services controls.
• Excellent documentation and record-management skills.
• Strong attention to detail.
• Ability to work with sensitive information responsibly.
• Strong organisational and follow-through capabilities.
• Comfortable working with spreadsheets, databases, workflow systems, and document-management platforms.
• Strong written and verbal English.
• Knowledge of European financial-services compliance environments is advantageous.

What Makes This Role Important

Strong fintech operations depend on reliable administrative controls. In this position, you will help connect compliance requirements with practical operational execution, ensuring that documentation, workflows, records, and follow-up activities are managed to a consistently high professional standard.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

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