Position Overview
We are seeking a highly organized Administrator to provide comprehensive administrative support across a modern professional office environment in Tallinn. The position involves coordinating documentation, internal communications, schedules, records, office resources, and routine business processes while ensuring that administrative activities are completed accurately and efficiently.

The successful candidate will work closely with different departments and provide reliable operational support to employees and management. Although the environment may involve fintech and technology-related activities, candidates from banking, professional services, consulting, technology, logistics, telecommunications, or other structured business sectors are encouraged to apply.

Key Responsibilities

• Manage daily administrative activities and maintain efficient office workflows.
• Prepare, organize, and maintain internal documents, records, forms, and correspondence.
• Coordinate meetings, appointments, calendars, and internal office schedules.
• Monitor office supplies, equipment, service requirements, and procurement requests.
• Assist with invoice processing, expense documentation, purchase orders, and administrative records.
• Maintain accurate digital databases and document-management systems.
• Support employee onboarding by coordinating documentation, workspace requirements, and administrative arrangements.
• Communicate with suppliers, contractors, clients, and other external stakeholders when required.
• Prepare spreadsheets, reports, presentations, and administrative summaries for management.
• Assist different departments with routine operational and documentation requirements.
• Identify opportunities to improve administrative procedures and introduce more efficient digital workflows.
• Maintain confidentiality when handling employee, financial, operational, and business information.

Candidate Profile
Applicants should demonstrate strong organizational skills, attention to detail, professional communication, and the ability to manage multiple responsibilities simultaneously. Previous experience in administration, office coordination, operations, customer service, banking, technology, or a related professional environment is advantageous.

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