Company Overview

The organisation operates within the foreign exchange and financial technology industry, supporting digital trading services and institutional currency transactions. Its activities involve foreign exchange execution, trade administration, financial counterparties and trading-related operational infrastructure.

The organisation is committed to maintaining accurate trade records, efficient transaction processing and reliable communication between trading platforms and financial counterparties. It seeks professionals with strong knowledge of post-trade foreign exchange processes and the operational requirements of institutional trading activities.

Role Summary

The FX Trade Allocation & Confirmation Specialist will oversee the administrative coordination and accuracy of foreign exchange trade allocation and confirmation processes.

The role involves reviewing executed trades, ensuring that transactions are assigned to the appropriate accounts or counterparties, resolving trade discrepancies and coordinating confirmation activities. The successful candidate will work closely with dealing teams, institutional clients, liquidity providers and settlement operations to maintain accurate post-trade records.

This position requires strong attention to detail, an understanding of foreign exchange instruments and the ability to manage time-sensitive trading documentation.

Key Responsibilities

• Review executed foreign exchange transactions for allocation accuracy.

• Coordinate the allocation of trades to designated client accounts and trading portfolios.

• Verify transaction details, including currency pairs, trade volumes, execution prices and value dates.

• Prepare and review trade confirmation records.

• Identify discrepancies between internal trade records and counterparty confirmations.

• Investigate missing, delayed or incorrect trade confirmations.

• Communicate with counterparties and institutional clients to resolve trade-related differences.

• Maintain accurate records of trade allocation instructions and confirmation statuses.

• Coordinate with dealing teams to clarify execution details and transaction amendments.

• Monitor outstanding confirmations and follow up on unresolved trade documentation.

• Support the processing of amendments and cancellations in accordance with approved procedures.

• Work with settlement teams to ensure that confirmed trade information is available for subsequent processing.

• Maintain operational reports covering trade volumes, confirmation exceptions and unresolved discrepancies.

• Identify recurring allocation errors and recommend improvements to operational procedures.

• Support the review of trade processing workflows and internal control requirements.

• Assist with operational testing of improvements to trade management systems.

• Ensure that trade documentation is handled securely and maintained according to internal recordkeeping standards.

Requirements and Qualifications

• Bachelor’s degree in Finance, Economics, Banking, Accounting or a related discipline.

• Previous experience in foreign exchange operations, trade support or institutional trading administration.

• Good understanding of FX spot, forward and swap transactions.

• Familiarity with trade allocation and confirmation procedures.

• Understanding of trade lifecycle processes and post-trade controls.

• Knowledge of currency pairs, trade volumes, execution prices and settlement dates.

• Experience using trading platforms or financial transaction management systems.

• Proficiency in Microsoft Excel and operational reporting tools.

• Familiarity with SWIFT messaging or electronic trade confirmation platforms is advantageous.

• Strong numerical accuracy and attention to detail.

• Ability to investigate transaction discrepancies and coordinate timely resolutions.

• Excellent communication and organisational skills.

• Ability to manage multiple time-sensitive operational tasks.

• Professional approach to confidential trading and financial information.

• Ability to work effectively with international counterparties in a remote environment.

Benefits

• Fully remote working arrangement within Estonia.

• Opportunity to specialise in institutional foreign exchange operations.

• Exposure to international currency markets and post-trade processes.

• Professional development in trade administration and financial market infrastructure.

• Collaboration with dealing, settlement and institutional trading professionals.

• Opportunity to contribute to accurate and efficient trade processing.

• Long-term career development within the forex and fintech industries.

Application Instructions

Interested candidates should submit an updated CV detailing their experience in foreign exchange operations, trade support, transaction confirmation or institutional trading administration. Applicants should highlight their understanding of FX instruments, trade allocation procedures, counterparty communication and post-trade controls.

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