We are seeking a detail-oriented Specialist to manage document-control and corporate-information processes within a structured professional environment. The position is ideal for an individual who understands the importance of accurate documentation and can establish reliable systems for creating, organizing, reviewing, storing, and retrieving business records.

The successful candidate will work with multiple departments to ensure that important documents are properly classified, version-controlled, accessible to authorized personnel, and maintained according to established organizational procedures. The role will involve managing digital repositories, reviewing documentation, monitoring approvals, and supporting the standardization of corporate records.

The Specialist will also contribute to the modernization of document-management practices by supporting electronic workflows, automated approvals, digital archives, and improved information-search capabilities.

Key Responsibilities

• Manage corporate document-control and records-management processes.
• Maintain structured digital and physical document repositories.
• Establish consistent document-naming and classification practices.
• Monitor document versions, revisions, approvals, and distribution.
• Ensure authorized employees can access required information efficiently.
• Review documents for completeness, accuracy, and administrative consistency.
• Maintain records of policies, procedures, contracts, reports, and business documentation.
• Coordinate document updates with relevant departments.
• Track outstanding reviews and approval requirements.
• Support electronic document-management and workflow systems.
• Assist with document-retention and records-disposal procedures.
• Prepare documentation for internal reviews and audits.
• Identify duplicate, outdated, or incorrectly classified records.
• Recommend improvements to corporate information-management processes.

Desired Qualifications & Skills

• Degree or diploma in Information Management, Business Administration, Records Management, Library Science, IT, or a related field.
• Experience in document control, records management, office administration, or information management.
• Excellent attention to detail and organizational skills.
• Strong understanding of digital filing and document-management systems.
• Proficiency with Microsoft 365, SharePoint, Google Workspace, or similar platforms.
• Strong written communication and documentation abilities.
• Ability to manage confidential and business-sensitive information appropriately.

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