Manager — Corporate Facilities & Workplace Services

Location: Tartu, Estonia
Seniority Level: Mid-Level to Senior Management
Employment Type: Full-Time
Industry Focus: Facilities Management, Workplace Services, Corporate Administration & Office Operations

We are seeking an experienced and proactive Manager to oversee workplace services and facilities operations within a professional corporate environment. This position is ideal for someone who can coordinate office infrastructure, service providers, workplace resources, and administrative teams while ensuring that employees have access to a safe, efficient, and well-organized working environment.

The successful candidate will manage a wide range of workplace activities, including office maintenance, equipment coordination, supplier management, workspace planning, health and safety support, and administrative service delivery. The role requires strong organizational skills and the ability to manage external vendors while maintaining high standards of service and cost efficiency.

The Manager will also contribute to the modernization of workplace operations through digital systems, flexible-workspace strategies, sustainability initiatives, and improved use of office resources.

Key Responsibilities:

• Manage daily facilities and workplace-service operations.
• Coordinate office maintenance, repairs, and infrastructure requirements.
• Manage relationships with cleaning, security, maintenance, and other service providers.
• Monitor workplace budgets and operational expenses.
• Coordinate office equipment, furniture, and workspace resources.
• Support workplace health, safety, and employee well-being initiatives.
• Manage office-space planning and workplace utilization.
• Monitor supplier performance and service-quality standards.
• Support sustainability and energy-efficiency initiatives within office facilities.
• Coordinate office relocations, renovations, and workplace-development projects.
• Maintain facilities records, contracts, and service documentation.
• Identify opportunities to improve workplace efficiency and reduce unnecessary costs.
• Prepare facilities and workplace-performance reports for management.

Desired Qualifications & Skills:

• Degree or diploma in Facilities Management, Business Administration, Operations Management, or a related discipline.
• Experience in workplace management, facilities operations, corporate administration, or property services.
• Strong leadership and vendor-management abilities.
• Excellent organizational and problem-solving skills.
• Experience managing operational budgets and service contracts.
• Strong communication and stakeholder-management capabilities.
• Ability to manage multiple workplace priorities effectively.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

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