Position Overview
We are seeking an experienced Manager to oversee a broad range of administrative and operational activities within a modern professional office environment in Tallinn. This position requires a structured leader who can coordinate people, resources, suppliers, documentation, workplace services, and internal processes while maintaining high standards of efficiency and professionalism.

The Manager will work closely with senior leadership and multiple departments to ensure that office operations support wider organizational objectives. The role provides considerable scope to introduce improved procedures, digital workflows, cost controls, and service standards. Candidates do not need to come exclusively from fintech; professionals with experience in technology, banking, consulting, telecommunications, professional services, or other corporate environments are welcome.

Key Responsibilities

• Manage daily office operations and ensure continuity of essential workplace services.
• Coordinate administrative teams and distribute responsibilities according to business priorities.
• Establish and monitor procedures for documentation, procurement, facilities, and office administration.
• Manage relationships with suppliers, contractors, building management, and external service providers.
• Monitor office budgets, operating expenses, purchasing activities, and administrative costs.
• Support senior management with operational reports, planning information, and recommendations.
• Coordinate onboarding, workplace arrangements, equipment requirements, and employee-support activities.
• Review existing processes and introduce improvements that increase efficiency and reduce unnecessary administrative workload.
• Maintain appropriate standards for document management, confidentiality, and internal controls.
• Coordinate meetings, corporate events, workshops, and other organizational activities.
• Monitor service quality and resolve operational issues in a timely and professional manner.
• Support the implementation of digital workplace technologies and automated administrative processes.

Candidate Profile
The ideal candidate will have proven experience in office management, business operations, administration, facilities, or corporate services. Strong leadership, organizational ability, financial awareness, communication skills, and problem-solving capabilities are essential. Experience managing vendors, budgets, processes, or cross-functional teams will be highly valued.

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