Position Overview

We are seeking a highly organised, discreet and proactive Personal Assistant to provide comprehensive administrative and organisational support to senior professionals in Estonia. The successful candidate will help manage daily priorities, coordinate schedules, maintain accurate records and ensure that routine administrative responsibilities are handled efficiently.

This position is suited to an individual who demonstrates sound judgement, excellent communication skills and the ability to manage competing priorities while maintaining a professional and confidential approach.

Key Responsibilities

• Manage calendars, schedule appointments and coordinate internal and external meetings.
• Organise business travel arrangements, including transportation, accommodation and itineraries.
• Prepare correspondence, meeting agendas, presentations and administrative documents.
• Monitor emails, prioritise incoming requests and ensure timely follow-up on outstanding matters.
• Maintain confidential records, digital filing systems and essential administrative documentation.
• Coordinate meetings, record action points and follow up on assigned tasks and deadlines.
• Assist with expense tracking, invoice documentation and the preparation of routine administrative reports.
• Liaise with colleagues, service providers and business partners to support day-to-day operations.
• Identify opportunities to improve scheduling, documentation and general office workflows.

Qualifications and Experience

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant or in a comparable support role.
• Strong written and verbal communication skills in English; Estonian language proficiency is an advantage.
• Excellent organisational skills and the ability to manage multiple assignments simultaneously.
• Proficiency in Microsoft Office or Google Workspace, including calendars, spreadsheets and document preparation.
• High standards of confidentiality, accuracy, discretion and professional conduct.
• Ability to work independently, anticipate requirements and respond constructively to changing priorities.

Ideal Candidate

The ideal candidate is dependable, detail-oriented and comfortable working with sensitive information. They should be capable of anticipating administrative needs, maintaining a well-structured schedule and communicating professionally with people at different organisational levels.

What the Opportunity Offers

• A professional working environment with clear responsibilities.
• Opportunities to develop executive support and administrative coordination skills.
• Exposure to business operations, stakeholder communication and organisational planning.
• Competitive compensation based on experience, qualifications and the scope of responsibilities.

Application: Interested candidates should submit a CV outlining relevant administrative experience, organisational strengths and availability.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

#JobsHubEstonia #GlobalRecrument
#CareerOpportunities #HiringNow
#JobSeekersNetwork #EstoniaJobs
#RecruitmentServices #EmploymentPortal.