We are looking for a commercially aware and highly organized Officer to support procurement and contract-administration activities within a professional office environment. This role is suitable for an individual who can manage supplier documentation, purchasing processes, contract records, commercial information, and internal coordination with accuracy and professionalism.

The successful candidate will work closely with management, finance, operations, and departmental teams to ensure that goods and services are procured efficiently and that related documentation is properly maintained. The position involves coordinating supplier communications, reviewing quotations, preparing purchasing documentation, monitoring contract timelines, and supporting vendor-performance processes.

The Officer will also contribute to improving procurement efficiency through better recordkeeping, digital purchasing systems, supplier analysis, and structured administrative controls. Strong organizational skills, commercial awareness, and the ability to manage multiple deadlines will be important.

Key Responsibilities:

• Support procurement and purchasing activities across different departments.
• Coordinate supplier communications and maintain professional vendor relationships.
• Request, collect, and organize supplier quotations and commercial proposals.
• Assist with comparing pricing, delivery terms, and service requirements.
• Prepare purchase orders and related administrative documentation.
• Maintain accurate supplier and contract records.
• Monitor contract expiry dates, renewals, and important procurement deadlines.
• Support supplier-performance reviews and vendor evaluations.
• Coordinate procurement documentation with finance and operational teams.
• Assist with spend tracking and purchasing reports.
• Support the implementation of digital procurement and contract-management systems.
• Identify opportunities to improve purchasing efficiency and administrative processes.
• Maintain organized records for internal reviews and audit requirements.

Desired Qualifications & Skills:

• Degree or diploma in Business Administration, Procurement, Supply Chain Management, Finance, or a related discipline.
• Experience in procurement, purchasing, contract administration, or corporate operations.
• Strong organizational and documentation abilities.
• Good commercial awareness and analytical skills.
• Excellent communication and supplier-management capabilities.
• Proficiency with Microsoft Excel and office-management systems.
• Ability to manage multiple tasks while maintaining accuracy and confidentiality.

Are you interested in this position?

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