Position Overview
We are seeking an experienced Office Manager to oversee the daily administrative and operational activities of a modern professional environment in Tallinn. The role is suited to an organized and commercially aware professional who can coordinate office processes, support management, maintain efficient workplace operations, and contribute to a productive employee experience.

The successful candidate will act as a central point of coordination between internal teams, external service providers, management, and business partners. The position combines traditional office administration with contemporary digital workplace practices, requiring strong organizational skills, discretion, communication ability, and confidence working with technology-enabled business processes.

Key Responsibilities

• Coordinate day-to-day office operations, facilities, supplies, scheduling, and administrative workflows.
• Manage calendars, meetings, internal events, travel arrangements, and business correspondence.
• Support senior management with administrative coordination and preparation of reports and documentation.
• Maintain organized digital and physical records while ensuring information is handled appropriately.
• Coordinate relationships with office suppliers, contractors, service providers, and external partners.
• Assist with onboarding and workplace arrangements for new employees.
• Monitor office-related budgets, invoices, expenses, and procurement activities.
• Improve administrative procedures through digital tools and workflow automation.
• Support internal meetings by preparing agendas, materials, minutes, and follow-up actions.
• Help establish efficient policies for document management, workplace organization, and administrative controls.

Candidate Profile
Candidates should have experience in office management, administration, operations, executive support, or a related professional environment. Strong written and verbal communication skills, attention to detail, confidentiality, and the ability to manage multiple priorities are essential. Experience within technology, banking, fintech, consulting, or another fast-moving international environment would be advantageous.

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