Position Overview

We are seeking an accomplished Fintech Administration Lead to oversee the administrative infrastructure supporting a fast-moving financial technology environment. This role combines operational coordination, executive administration, documentation governance, internal communications, and cross-functional support.

The successful candidate will bring exceptional organizational discipline, discretion, and an understanding of how administrative operations function within technology-driven financial services. You will work closely with management, finance, compliance, product, technology, and operations teams to ensure that business processes remain structured, efficient, and well documented.

Key Responsibilities

• Coordinate day-to-day administrative activities across fintech business functions.
• Maintain corporate records, internal documentation, contracts, reports, and operational registers.
• Support management with meeting coordination, agendas, minutes, action tracking, and follow-ups.
• Coordinate communication between internal departments and external professional stakeholders.
• Assist with onboarding, personnel documentation, office administration, and operational procedures.
• Prepare management reports, presentations, schedules, and business correspondence.
• Monitor administrative deadlines and ensure timely completion of assigned actions.
• Support procurement, vendor coordination, invoices, and administrative expenditure tracking.
• Maintain structured digital filing systems and ensure information is accessible to authorized personnel.
• Assist compliance and operational teams with documentation requests and audit preparation.
• Identify administrative inefficiencies and recommend practical process improvements.
• Handle sensitive business information with a high level of confidentiality.

Candidate Profile

• 4+ years of experience in administration, operations, business support, or a related professional environment.
• Experience within fintech, banking, payments, financial services, technology, or a comparable regulated sector is highly valued.
• Strong written and verbal communication skills.
• Excellent organizational and prioritization abilities.
• High proficiency with Microsoft Office or Google Workspace and modern collaboration platforms.
• Comfortable working with confidential documentation and multiple stakeholders.
• Strong attention to detail and the ability to manage competing priorities.
• Professional English is required; knowledge of Estonian or another European language is an advantage.

Why This Opportunity

This position offers the opportunity to become a central administrative partner within a sophisticated fintech environment, supporting teams responsible for technology, financial operations, compliance, and business growth.

The ideal candidate is not simply an administrator but a highly organized professional capable of bringing structure, consistency, and operational discipline to a technology-led financial organization.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

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