Position Overview
An opportunity is available for a motivated Associate to join a professional office environment in Tartu and contribute to a broad range of administrative, operational, and business-support activities. This position is suitable for an early-career professional seeking practical exposure to multiple areas of a modern organization rather than being restricted to one specialist function.

The Associate will work with experienced colleagues across administrative operations, documentation, scheduling, reporting, internal coordination, customer-facing activities, and general business support. The role offers the opportunity to develop strong professional capabilities while gaining exposure to technology-enabled business operations.

Key Responsibilities

• Provide day-to-day administrative support to assigned teams and managers.
• Maintain accurate records, databases, spreadsheets, and digital documentation.
• Assist with scheduling meetings, appointments, interviews, and internal events.
• Prepare routine reports, presentations, correspondence, and business documents.
• Support procurement activities, office supplies, invoices, and administrative requests.
• Assist with onboarding arrangements for new employees and temporary staff.
• Coordinate routine communications with internal departments and external service providers.
• Update operational trackers and follow up on outstanding administrative tasks.
• Assist with organizing workshops, training sessions, presentations, and team activities.
• Support document-management and digital filing procedures.
• Help identify simple process improvements that can reduce repetitive administrative work.
• Provide general assistance to operations, finance, customer service, or technology teams when required.
• Maintain professional standards when handling confidential organizational information.

Candidate Profile
Candidates should be organized, dependable, proactive, and comfortable learning new systems and processes. Good written and verbal communication, basic analytical ability, attention to detail, and proficiency with common office software are expected. Previous internship, administrative, customer-service, finance, technology, or office experience is beneficial but not necessarily required.