Job Description

We’re looking for an Accounting Operations Projects Coordinator in our Tallinn office!

In this role, you’ll coordinate the operations side of a portfolio of improvement projects. We have implementation teams to build/configure solutions — your job is to make sure the operational reality is captured correctly and that changes land well in the teams: clear processes, ready people, tested changes, and audit-ready documentation.

You’ll work closely with AP/AR/Payments teams, implementation/delivery partners (e.g., Product/Engineering/Systems teams), and process/control owners to ensure changes are workable, controlled, and adopted.

Here’s how you’ll be contributing to the Accounting Operations team:

• Own Accounting Operations delivery & coordination: Be the day-to-day Accounting Operations delivery coordinator for multiple parallel AP/AR/Payments initiatives; represent operational teams as the main point of contact for implementation partners, and bring structure and delivery hygiene (scope, timelines, dependencies, decision logs, risks/blockers).

• Support leadership prioritization: Provide clear structure, data-backed recommendations, and input for prioritization of the improvement backlog based on impact, risk, and capacity (prioritization decisions sit with leadership).

• Turning change into something teams can run: Translate operational needs into clear requirements and workable process designs (including handoffs and exception paths); drive and maintain documentation like SOPs, process maps, RACIs, and checklists.

• Coordinate UAT & adoption: Manage Accounting Operations-side UAT (test approach, cases, evidence, sign-offs, and go/no-go readiness) while coordinating training, comms, rollout support, and hypercare routines so teams adopt changes confidently.

• Keeping us controlled and audit-ready: Partner with process/control owners to ensure changes meet control expectations (approvals, audit trails, SoD, evidence retention), support tracking of agreed actions from testing/incidents, and help embed practical, “right-first-time” controls that don’t break the flow of work.

• Measuring improvements: Help define and track operational KPIs (e.g., cycle time, exceptions, reconciliation breaks, backlog health) and coordinate post-implementation reviews with Accounting Operations teams to see if we got the outcome, what’s next, and what can be reused.

• You’re placed in Tallinn, and have a right to work here (we won’t be able to support with relocation and visas for this role).

• You’ve experience in Accounting Operations and/or Accounting Operations project coordination (AP/AR/Payments experience strongly beneficial) – you’ve at least 2 years of experience in this area.

• You have demonstrable project management experience, with a proven track record of executing or coordinating projects end-to-end.

• You have strong delivery fundamentals: planning, prioritisation support, dependency management, and stakeholder management.

• You have a proven ability to document and standardise processes (SOPs, workflows, checklists)

• You have a practical understanding of operational risk/internal controls (approvals, audit trails, SoD, evidence) and how to translate them into day-to-day workflows.

• You’ve experience coordinating UAT with clear test cases, evidence, and sign-off expectations

• You have experience in project management methodologies.

• You have clear written communication — you can turn messy input into a plan teams can follow

• You’re comfortable working with data in spreadsheets to support prioritisation, tracking and impact measurement.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!
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