Position Overview

We are seeking a detail-oriented and analytically minded Accountant / Financial Analyst to support financial reporting, accounting operations, budgeting, and business performance analysis in Estonia. The successful candidate will help maintain accurate financial records, prepare reliable management reports, analyse financial results, and provide insights that support sound commercial and operational decisions.

This role combines core accounting responsibilities with financial planning and analytical work. The successful applicant will contribute to month-end and year-end closing activities, account reconciliations, cash-flow monitoring, budget preparation, variance analysis, and financial forecasting. They will also help ensure that financial information is complete, consistent, and available to relevant stakeholders within agreed reporting deadlines.

Working closely with finance colleagues, department managers, external accountants, auditors, and other business stakeholders, the Accountant / Financial Analyst will support effective financial controls and improve the quality of financial information used across the organisation.

The ideal candidate combines strong accounting fundamentals with practical analytical skills, sound judgement, and a disciplined approach to documentation. Experience with financial reporting, spreadsheet modelling, accounting software, and European business practices will be valuable.

Key Responsibilities

Accounting and Financial Reporting

• General Ledger Management: Maintain accurate accounting records and ensure financial transactions are recorded in the appropriate accounts and reporting periods.

• Month-End and Year-End Closing: Support closing activities, prepare journal entries, review account balances, and investigate discrepancies before reporting deadlines.

• Account Reconciliation: Reconcile bank accounts, balance sheet accounts, accounts receivable, accounts payable, and other relevant financial records.

• Financial Statements: Prepare and assist with income statements, balance sheets, cash-flow statements, and supporting schedules in line with applicable reporting requirements.

• Accounts Payable and Receivable: Monitor supplier invoices, customer billing, outstanding balances, payment schedules, and overdue accounts.

• Expense Management: Review expense claims, supporting documentation, cost allocations, and transaction coding for accuracy and appropriate authorisation.

• Fixed Assets: Maintain fixed-asset records, calculate depreciation, and support periodic reviews of asset additions, disposals, and carrying values.

• Audit Support: Prepare supporting schedules, reconciliations, transaction records, and documentation required for internal reviews and external audits.

• Financial Controls: Apply established accounting procedures, investigate unusual transactions, and help maintain appropriate approval and documentation standards.

Financial Analysis and Planning

• Budget Preparation: Assist in preparing annual budgets and departmental financial plans using historical results, business assumptions, and expected operating requirements.

• Forecasting: Develop and update financial forecasts covering revenue, operating expenses, cash flow, and other relevant performance indicators.

• Variance Analysis: Compare actual financial results with budgets and forecasts, identify material variances, and explain the factors contributing to differences.

• Management Reporting: Produce periodic financial reports, dashboards, and analytical summaries that help managers understand business performance.

• Cost Analysis: Examine operating costs, departmental expenditure, supplier expenses, and cost trends to identify potential savings and efficiency improvements.

• Revenue Analysis: Analyse revenue patterns, profitability, margins, and relevant financial drivers to support commercial planning.

• Cash-Flow Monitoring: Track cash inflows and outflows, monitor short-term liquidity requirements, and highlight potential funding or payment pressures.

• Financial Modelling: Develop and maintain spreadsheet-based models for forecasting, scenario analysis, cost planning, and business decision support.

• KPI Monitoring: Track agreed financial indicators and identify trends that may require further investigation or management attention.

• Decision Support: Provide evidence-based financial analysis for operational planning, investment assessments, pricing decisions, and resource allocation.

Compliance and Process Improvement

• Regulatory Awareness: Support compliance with applicable Estonian accounting requirements, tax obligations, and relevant European Union reporting rules.

• VAT and Tax Support: Assist with the preparation and review of VAT calculations, tax-related schedules, and supporting records, coordinating with qualified tax advisers where necessary.

• Documentation Standards: Maintain organised financial files, audit trails, reconciliations, and supporting documents in accordance with internal procedures.

• Data Quality: Validate financial information from accounting systems, spreadsheets, invoices, and operational reports before using it for analysis or reporting.

• Systems Improvement: Identify opportunities to improve accounting workflows, reduce manual data entry, strengthen reconciliations, and enhance reporting accuracy.

• Cross-Functional Collaboration: Work with operations, sales, procurement, payroll, and management teams to resolve financial queries and improve the reliability of source information.

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, Financial Management, Economics, or a closely related discipline.

• Relevant professional accounting qualifications or progress toward a recognised qualification, such as ACCA, CIMA, or an equivalent credential, is an advantage.

• Demonstrable experience in accounting, financial reporting, management accounting, financial analysis, or a related finance position.

• Sound understanding of double-entry bookkeeping, general ledger accounting, account reconciliations, and financial statement preparation.

• Practical experience supporting month-end and year-end closing procedures.

• Ability to analyse budgets, actual results, forecasts, and financial variances.

• Strong Excel skills, including formulas, lookup functions, pivot tables, data validation, and structured financial reporting.

• Familiarity with accounting or enterprise resource planning systems such as SAP, Microsoft Dynamics 365, NetSuite, QuickBooks, or comparable platforms.

• Understanding of cash-flow forecasting, cost analysis, profitability analysis, and basic financial modelling.

• Knowledge of VAT principles and general business taxation, with an understanding of the need to verify current Estonian requirements.

• Experience preparing documentation for audits, financial reviews, or statutory reporting.

• Strong numerical accuracy, analytical reasoning, and attention to detail.

• Ability to manage recurring deadlines, maintain confidential financial information, and prioritise competing tasks.

• Clear written and verbal communication skills, including the ability to explain financial findings to non-finance colleagues.

Experience with Estonian accounting practices, local reporting requirements, or financial systems used by Estonian businesses is beneficial. English proficiency is important in an international business environment; Estonian-language skills may be required depending on the organisation’s reporting, customer, and regulatory needs.

Technical Environment

The successful candidate may work with a combination of the following tools and systems:

• Accounting and ERP Systems: SAP, Microsoft Dynamics 365, NetSuite, QuickBooks, or equivalent accounting platforms.

• Spreadsheet Analysis: Microsoft Excel, including advanced formulas, pivot tables, structured datasets, and financial models.

• Reporting and Visualisation: Power BI, Tableau, Excel dashboards, or comparable reporting tools.

• Financial Reporting: General ledger reports, management accounts, balance sheet reconciliations, cash-flow statements, and variance reports.

• Planning and Forecasting: Budget templates, rolling forecasts, scenario models, and financial planning tools.

• Document Management: Secure digital filing systems, shared finance workspaces, and audit documentation repositories.

• Workflow Automation: Accounting integrations, automated bank feeds, invoice processing tools, and other systems that reduce repetitive manual work.

Experience with every listed platform is not required. The priority is the ability to work accurately with financial data, learn relevant systems, and maintain reliable accounting and reporting processes.

Core Competencies

Accounting accuracy: Maintains reliable financial records, follows accounting procedures, and investigates discrepancies rather than relying on assumptions.

Analytical thinking: Identifies meaningful patterns in financial results and explains how changes in revenue, expenditure, and operating performance affect the business.

Commercial awareness: Understands the relationship between accounting results, cash flow, profitability, working capital, and operational decisions.

Financial discipline: Handles reconciliations, supporting documentation, approvals, and reporting deadlines with consistency and care.

Technical proficiency: Uses spreadsheets and finance systems effectively to organise data, perform calculations, and produce clear reports.

Confidentiality and integrity: Handles financial information responsibly and applies appropriate controls when processing sensitive records.

Communication: Presents financial information in a clear, structured manner that enables colleagues to understand key findings and required actions.

Continuous improvement: Looks for practical ways to improve reporting efficiency, data quality, and the reliability of finance processes.

Performance Expectations

Performance will be assessed against agreed objectives and relevant measures, including:

• Accuracy and completeness of accounting records and financial reports.

• Timely completion of assigned reconciliations and closing activities.

• Quality of budget monitoring, forecasts, and variance explanations.

• Reliability of financial data used for management decisions.

• Effective monitoring of receivables, payables, and cash-flow information.

• Timely identification and escalation of material discrepancies.

• Compliance with internal financial controls and applicable reporting procedures.

• Readiness and organisation of supporting documentation for audits and reviews.

• Efficiency improvements in accounting workflows and financial reporting.

• Clear communication of financial risks, trends, and analytical findings.

Specific targets will reflect the organisation’s size, transaction volumes, reporting calendar, and existing finance processes.

First-Year Objectives

During the first year, the successful candidate is expected to:

1. Develop a strong understanding of the organisation’s accounting policies, chart of accounts, reporting calendar, and financial systems.

2. Establish reliable routines for account reconciliations, transaction reviews, and financial reporting.

3. Contribute to accurate and timely month-end and year-end closing activities.

4. Improve the visibility of budget performance through structured variance analysis and management reporting.

5. Support the development of practical financial forecasts and cash-flow monitoring procedures.

6. Identify opportunities to improve data quality, documentation, and the efficiency of accounting workflows.

7. Build effective working relationships with internal stakeholders and external finance or audit advisers.

8. Deliver consistent, well-supported financial analysis that helps management understand business performance and make informed decisions.

Objectives will be agreed with the finance function and adapted to the organisation’s operational needs and reporting maturity.

Why This Opportunity

This position offers an opportunity to contribute to the financial stability and commercial performance of an organisation operating in Estonia. By combining accurate accounting with meaningful financial analysis, the successful candidate will help improve financial visibility, strengthen internal controls, and support informed business decisions.

The role provides exposure to accounting operations, financial planning, reporting systems, and cross-functional business analysis. It is suitable for a finance professional who enjoys working with numbers, improving processes, and translating financial information into practical recommendations.

Depending on performance and organisational structure, the position may also provide a foundation for progression into senior accounting, management accounting, financial planning and analysis, or finance business partnering roles.

Ideal Candidate

The ideal candidate is a disciplined finance professional who can manage routine accounting responsibilities while also looking beyond the figures to understand business performance. They recognise that reliable financial analysis depends on accurate underlying records, clear assumptions, consistent reporting practices, and appropriate controls.

They are comfortable investigating discrepancies, explaining financial movements, preparing structured reports, and collaborating with colleagues across the organisation. They maintain high standards of accuracy and confidentiality while remaining practical, organised, and responsive to changing priorities.

Candidates with strong accounting fundamentals, confident financial analysis skills, and a commitment to accurate reporting and continuous improvement are encouraged to apply.

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