Company Overview

A financial technology organisation is developing its investment operations capabilities to support the administration of financial instruments, investment accounts, transaction records, and portfolio-related services. Its operating environment involves financial market transactions, broker connectivity, custody services, investment reporting, and operational coordination with external financial institutions.

The organisation is seeking a Securities & Investment Operations Administrator to support the accurate administration of investment transactions and maintain reliable operational records across its investment services infrastructure.

Role Summary

The Securities & Investment Operations Administrator will provide middle- and back-office support for investment-related activities, including trade administration, transaction verification, position reconciliation, and settlement coordination.

The position requires a strong understanding of investment operations and financial instrument administration. The successful candidate will work with brokers, custodians, portfolio administration teams, and internal finance professionals to ensure that investment transactions are processed accurately and supporting records are maintained to a high standard.

Key Responsibilities

• Provide operational support for securities and investment transaction processing.

• Review trade confirmations and verify transaction details against approved investment instructions.

• Maintain accurate records of securities transactions, cash movements, and investment positions.

• Reconcile portfolio holdings and cash balances against broker and custodian statements.

• Monitor trade settlement status and investigate delayed or failed settlement instructions.

• Coordinate with brokers, custodians, and external financial institutions on transaction-related matters.

• Process and maintain documentation relating to investment subscriptions, redemptions, and transfers where applicable.

• Support corporate action administration, including dividend records, stock splits, and other investment-related adjustments.

• Review transaction fees, brokerage charges, and other investment administration costs.

• Assist with periodic portfolio reporting and investment operations statements.

• Maintain accurate records of trade confirmations, settlement documentation, and supporting transaction evidence.

• Investigate discrepancies involving investment positions, transaction values, and settlement balances.

• Support operational controls relating to transaction verification and account administration.

• Assist with the preparation of month-end and period-end investment operations reports.

• Identify opportunities to improve investment administration workflows and operational accuracy.

Requirements and Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, Banking, or Business Administration.

• At least 3 years of experience in securities operations, investment administration, brokerage operations, or financial services back-office support.

• Strong understanding of securities transaction processing and investment operations workflows.

• Familiarity with equities, bonds, exchange-traded funds, and other financial instruments.

• Knowledge of trade confirmation, settlement procedures, and portfolio reconciliation.

• Understanding of custody arrangements and broker or custodian reporting.

• Familiarity with corporate actions and investment transaction administration.

• Proficiency in Microsoft Excel and financial operations systems.

• Experience with investment management platforms or portfolio administration systems is advantageous.

• Strong numerical accuracy, analytical thinking, and recordkeeping abilities.

• Excellent communication and coordination skills.

• Ability to manage multiple operational deadlines and maintain accurate documentation.

• Professional fluency in English; additional European languages are advantageous.

Benefits

• Fully remote working opportunity within Estonia.

• Opportunity to work with investment operations and financial market infrastructure.

• Exposure to securities administration, custody processes, and portfolio reporting.

• Collaboration with international brokers, custodians, and financial services professionals.

• Access to professional development in investment operations and financial technology.

• Flexible working arrangements within an international fintech environment.

Application Instructions

Interested candidates should submit an updated CV outlining their experience in securities operations, investment administration, or financial services back-office functions. Applicants should highlight their knowledge of trade processing, portfolio reconciliation, settlement coordination, and investment administration systems.

Are you interested in this position?

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