Position Overview
We are looking for a professional and service-oriented Receptionist to serve as the first point of contact for visitors, clients, candidates, employees, and business partners. The role combines traditional front-office responsibilities with administrative coordination in a modern technology-enabled workplace.

The successful candidate will create a professional and welcoming experience while maintaining accurate visitor records, managing incoming communications, supporting meeting arrangements, and assisting with general office administration. This position is suitable for candidates who enjoy working with people and want to develop experience within a structured international business environment.

Key Responsibilities

• Welcome and professionally assist visitors, clients, candidates, and business partners.
• Manage reception activities and ensure the front-office area remains organized.
• Answer, screen, and appropriately redirect telephone calls and general inquiries.
• Receive and distribute correspondence, packages, documents, and deliveries.
• Coordinate meeting-room bookings and assist with meeting preparations.
• Maintain visitor records and follow established workplace access procedures.
• Assist employees and management with routine administrative requests.
• Coordinate refreshments, office supplies, courier services, and basic facilities requirements.
• Support interviews, workshops, corporate meetings, and internal events.
• Maintain accurate reception-related documentation and administrative records.
• Communicate with building management, suppliers, couriers, and external service providers.
• Assist with onboarding activities and provide basic workplace orientation to new employees.
• Help maintain a professional, efficient, and welcoming office environment.

Candidate Profile
Candidates should have excellent interpersonal skills, professional presentation, strong communication abilities, and a customer-focused approach. Previous experience in reception, hospitality, customer service, administration, office support, banking, technology, or another professional environment is beneficial. Fluency in English is highly desirable, while knowledge of Estonian or another European language may be an advantage.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

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