Job Description

Your Influential Mission: You Will…

Be responsible for delivery and operations by:

• Coordinating AI tool assessments through the approval pipeline, working with AI Committee gatekeepers and requesters to drive progress to approval.

• Coordinating meetings with governance stakeholders and business teams to progress AI initiatives, assessments, and alignment.

• Maintaining assessment documentation, project trackers, AI tool registers, and risk reports to keep records accurate and up to date.

• Supporting vendor onboarding, including NDAs, account setup, and technical configuration in line with IT, Data Protection, Legal, and Security requirements.

• Managing AI Committee and programme logistics, including scheduling, agenda planning, documentation, and minute-taking.

• Maintaining the AI workstream action log and following up on outstanding items between meetings.

• Supporting business units in defining tool and licence needs and coordinating access to ensure employees receive the required tools.

• Partnering with licensing and IT teams to manage workspace setup, onboarding, access provisioning, and issue resolution or escalation.

• Maintaining accurate records of licence allocations, uptake, and prioritisation across the AI portfolio.

Be accountable for POC & sandbox delivery by:

• Supporting proof of concept delivery, including setup, participant communication, access provisioning, progress tracking, and feedback collection.

• Coordinating adoption and usage data across tools, and producing summaries, reports, and surveys to support ROI analysis.

• Managing the sandbox and playground process end-to-end, including intake, approval, setup, access, and user guidance.

Support budget tracking and procurement processes by:

• Working with Procurement to onboard new suppliers, coordinating documentation, and supporting setup.

• Raising purchase orders, tracking approvals, and following up with Finance and Procurement teams.

• Reconciling invoices against licences and maintaining accurate spend records.

• Supporting budget tracking and reporting against the annual budget.

Lead communications and community engagement by:

• Acting as the first point of contact for AI tool queries, access, eligibility, guidance, and sandbox requests

• Writing and distributing AI communications, including updates, news, training announcements, and programme insights

• Managing AI Teams channels, including setup, administration, recordings, and moderation

• Coordinating Show & Tell sessions and training events, including scheduling, logistics, and follow-ups

• Coordinating content for the company-wide AI newsletter

• Maintaining Confluence and Playtech Home AI pages, ensuring content, tool registers, and documentation remain accurate and up to date

Components for Success: You…

• Bring experience in project administration, programme coordination, or operations support – ideally in a technology-driven environment.

• Have strong organisational and administrative skills, with the ability to manage multiple workstreams and meet tight deadlines.

• Have excellent attention to detail, with confidence, maintaining project documentation to a high standard.

• Have clear and professional written communication skills, able to draft meeting notes, updates, and stakeholder communications concisely and with structure.

• Are comfortable working cross-functionally with a wide range of stakeholders, and confident coordinating across teams to keep processes moving.

• Are proficient in Microsoft 365

• Have a genuine interest in AI and technology transformation.

You’ll Get Extra Points for…

• Jira and Confluence experience for planning, reporting, and programme administration.

• Exposure to governance, risk, or compliance processes.

• Prior experience in a fast-paced technology or transformation environment.

Thrive in a culture that values…

• Ownership and accountability where you take responsibility for delivery, operations, and outcomes.

• Proactive collaboration across the business units and teams globally.

• Innovation with responsibility, encouraging improvement while maintaining strong governance and compliance.

• Versatile and exciting challenges that keep you going and growing.

• Hybrid working style – work in our modern and comfortable office as well as work from home office.

• Neat benefits & bonus package.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!
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