We are looking for an experienced and driven Senior Accounts Payable Specialist to join us in our Tallinn office. This is not just another AP role — you’ll lead key AP processes end-to-end, strengthen controls, drive improvements, and help shape how our finance operations scale globally in a fast-growing fintech.
If you’re passionate about building strong operational finance foundations, thrive in a collaborative international environment, and want to make a real impact through ownership and continuous improvement, this role is for you.
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Lead the end-to-end Accounts Payable process across multiple entities, from invoice intake and coding to reconciliations, payment readiness, and timely resolution of discrepancies.
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Ensure accurate invoice processing and controls, including verifying vendor master data and bank details to support compliance, risk control, and audit readiness.
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Own approval workflows and policy adherence, managing updates across entities, handling exceptions, and ensuring approvals are aligned with company policies.
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Drive PO-based invoice controls, ensuring invoices match PO/GRN where applicable (2-way/3-way matching) and resolving exceptions efficiently with stakeholders.
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Support and coordinate month-end close, including accruals, reconciliations, AP aging reviews, and AP reporting to ensure timely, accurate close outcomes.
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Perform post month-end controls, investigating discrepancies and calculating and booking journal entries into the accounting system as needed.
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Help the team execute month-end smoothly by organising relevant meetings, tracking progress of month-end closings, and supporting the team with required accounting entries.
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Provide accurate documentation and support for internal and external audits, responding to requests and ensuring strong evidence trails.
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Drive system and process improvements, including identifying automation opportunities, supporting testing, improving documentation, and training stakeholders where needed.
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Act as a senior point of contact for vendors and internal teams, resolving complex issues quickly and professionally while improving the overall stakeholder experience.
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Support knowledge sharing and team development by mentoring junior colleagues and contributing to consistent ways of working.
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Strong understanding of Accounts Payable principles, controls, and accounting standards; an accounting qualification or degree is an advantage.
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Significant experience in Accounts Payable or a similar accounting role, ideally in a multi-entity or international environment; fintech or fast-growth company experience is a plus.
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Proven ability to support and improve month-end close activities, including accruals, reconciliations, aging reviews, and AP reporting.
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Experience performing post month-end controls, investigating discrepancies, and preparing and booking journal entries when required.
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Strong working knowledge of 2-way/3-way matching (invoice vs PO/GRN) and ability to resolve exceptions efficiently and pragmatically.
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Familiarity with VAT invoicing requirements and solid grounding in basic accounting principles.
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Proficient in ERP and accounting systems such as SAP, NetSuite, QuickBooks, Microsoft Dynamics 365 (or similar); comfortable partnering on system/process changes.
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Advanced spreadsheet skills including Microsoft Excel and Google Sheets, enabling accurate data analysis, reporting, and issue investigation.
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Strong analytical and organizational skills, with the ability to manage multiple priorities and stakeholders in a fast-paced environment.
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Excellent communication skills in English, with the ability to collaborate across teams and explain financial processes clearly and confidently.
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Participate in and lead key finance projects (system rollouts, workflow changes, new entity onboarding, process redesign), driving timelines and stakeholder alignment
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A proactive, hands-on mindset — you take ownership, solve problems, and follow through.
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High attention to detail paired with a drive to improve how things work, not just keep them running.
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Prior experience in SOX compliance and US GAAP principles will be an advantage.
