Company Overview

The organisation operates in a dynamic business environment where effective project delivery, cross-functional coordination, and structured planning are essential to achieving strategic objectives. Its teams manage initiatives that involve business process improvement, technology implementation, operational development, and collaboration across multiple departments.

The organisation values accountability, transparency, efficient resource utilisation, and measurable results. Project delivery is supported by clear governance practices, consistent stakeholder communication, and a commitment to identifying risks early and resolving issues before they affect critical milestones. Team members are encouraged to take ownership of their responsibilities while maintaining strong working relationships across a distributed workforce.

Role Summary

The Senior Project Manager will lead the planning, execution, monitoring, and successful completion of complex projects from initial definition through final delivery and evaluation. The role requires the ability to coordinate multidisciplinary teams, manage project schedules and budgets, establish delivery priorities, and ensure that project outcomes align with agreed business objectives.

The successful candidate will work closely with department leaders, technical specialists, operational teams, and other stakeholders to translate strategic requirements into structured project plans. They will establish clear deliverables, define milestones, manage dependencies, monitor performance, and maintain visibility into project progress throughout the delivery lifecycle.

This position also involves identifying delivery risks, resolving escalated issues, managing scope changes, and ensuring that project decisions are documented and communicated effectively. The Senior Project Manager must be comfortable balancing competing priorities, supporting informed decision-making, and adapting delivery plans when business requirements or operational conditions change.

Key Responsibilities

• Lead projects from initiation and planning through execution, monitoring, delivery, and formal closure.
• Define project objectives, scope, deliverables, success criteria, milestones, and acceptance requirements in collaboration with stakeholders.
• Develop detailed project plans covering activities, timelines, dependencies, resources, responsibilities, and delivery checkpoints.
• Coordinate cross-functional teams to ensure that assigned activities are completed according to agreed schedules and quality expectations.
• Establish appropriate project governance structures, reporting routines, decision-making processes, and escalation procedures.
• Monitor project performance against approved schedules, budgets, resource plans, and scope commitments.
• Identify delivery risks, assess their potential impact, and develop mitigation strategies with relevant project contributors.
• Maintain project risk registers, issue logs, decision records, dependency trackers, and change-control documentation.
• Facilitate project meetings, planning workshops, progress reviews, and stakeholder discussions to maintain alignment.
• Communicate project status, emerging challenges, resource constraints, and delivery forecasts to relevant stakeholders.
• Manage changes to project scope, timelines, requirements, or deliverables through documented assessment and approval processes.
• Coordinate resource allocation and workload planning to support realistic delivery commitments and reduce bottlenecks.
• Work with finance or budget owners to monitor project expenditure, assess cost variations, and maintain financial visibility.
• Identify dependencies between projects and coordinate with relevant teams to manage shared resources and competing priorities.
• Ensure that project deliverables meet agreed quality standards and satisfy documented acceptance criteria.
• Support decision-making by presenting delivery options, assessing trade-offs, and recommending practical corrective actions.
• Identify opportunities to improve project management methods, reporting efficiency, team coordination, and delivery predictability.
• Manage stakeholder expectations by providing accurate updates and addressing concerns before they develop into major delivery obstacles.
• Coordinate project handovers, operational readiness activities, and the transfer of documentation to relevant business owners.
• Conduct project reviews after completion to evaluate outcomes, document lessons learned, and identify opportunities for future improvement.
• Promote a culture of ownership, collaboration, continuous improvement, and constructive problem-solving across project teams.

Requirements and Qualifications

• Bachelor’s degree in Project Management, Business Administration, Information Systems, Engineering, or a related discipline, or equivalent professional experience.
• At least five years of project management experience, including responsibility for coordinating complex projects and multiple stakeholders.
• Demonstrated ability to develop project plans, manage dependencies, track milestones, and deliver agreed outcomes.
• Strong understanding of project management principles, risk management, scope control, resource planning, and stakeholder engagement.
• Practical experience using project management platforms such as Jira, Microsoft Project, Asana, Monday.com, or comparable tools.
• Experience preparing project status reports, delivery forecasts, risk assessments, and management updates.
• Ability to coordinate multidisciplinary teams and manage competing priorities in a remote environment.
• Strong analytical and organisational skills, including the ability to identify delivery issues and recommend corrective measures.
• Experience managing budgets, resource estimates, procurement dependencies, or financial reporting is an advantage.
• Familiarity with Agile, Waterfall, or hybrid delivery methodologies and the ability to select an appropriate approach for each project.
• Understanding of change management, quality assurance, project documentation, and formal acceptance processes.
• Excellent written and verbal communication skills, including the ability to communicate complex project information clearly.
• Confidence in facilitating meetings, negotiating priorities, resolving conflicts, and supporting stakeholder decisions.
• Strong attention to detail and a structured approach to documentation and reporting.
• Professional English proficiency and the ability to collaborate effectively with distributed teams.
• Certifications such as PMP, PRINCE2, or equivalent project management credentials are advantageous.

Technical Environment

The role may involve project management software, collaborative documentation platforms, workflow tracking tools, spreadsheets, presentation software, resource planning systems, and project reporting dashboards. Depending on the project portfolio, the environment may also include Jira, Confluence, Microsoft Project, Asana, or similar platforms.

Benefits

• Fully remote working arrangement within Estonia.
• Full-time, permanent employment structure.
• Opportunities to lead projects with clear business objectives and measurable outcomes.
• Collaboration with multidisciplinary teams and senior stakeholders.
• Opportunities for professional development in project governance, delivery management, and leadership.
• Exposure to different project types, business functions, and operational improvement initiatives.
• A working environment that values transparency, accountability, and continuous improvement.
• Opportunities to improve delivery processes and contribute to stronger project management standards.

Application Instructions

Interested candidates should submit an up-to-date CV through the organisation’s designated application channel. Applications should outline relevant project management experience, the types of projects delivered, stakeholder responsibilities, delivery methodologies, and project management tools used.

Candidates may include examples of completed projects, highlighting their responsibilities, project complexity, challenges addressed, and measurable outcomes where disclosure is permitted.

The recruitment process may include an initial application review, a competency-based interview, and a practical discussion involving project planning, risk management, stakeholder communication, or delivery prioritisation.

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