Executive Assistant

Estonia | Corporate Office

Make an Impact Behind the Scenes

We are seeking a highly capable and exceptionally organized Executive Assistant to provide high-level administrative and coordination support to senior leadership.

This is a fast-moving position requiring discretion, professionalism, excellent communication, and the ability to anticipate priorities before they become urgent. You will become an important part of the executive office, helping management remain focused on strategic priorities while ensuring schedules, meetings, documentation, and communication are handled efficiently.

Responsibilities

• Manage complex calendars, appointments, meetings, and schedules.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Coordinate internal and external meetings with senior stakeholders.
• Maintain confidential business information and documentation.
• Assist executives with travel arrangements and professional engagements.
• Track important deadlines, follow-ups, and action items.
• Coordinate communication between leadership and internal departments.
• Support strategic projects and special assignments.
• Prepare summaries and administrative reports for management.
• Help ensure that executive priorities are organized and followed through effectively.

About You

You are dependable, polished, proactive, and comfortable working with senior professionals. Strong organizational skills and attention to detail are essential, while experience in executive assistance, office management, administration, consulting, banking, technology, or professional services would be valuable.

This role is particularly attractive for someone looking to progress from executive support into operations, project management, business administration, or corporate leadership.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

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