Key Responsibilities

1. Office Administration & Facility Management

• Ensure the office environment is clean, well-maintained, and fully operational at all times.
• Manage housekeeping staff schedules, supervise cleaning quality, and handle pantry supplies (tea, coffee, snacks, water, stationery).
• Coordinate with building management for maintenance, parking, security passes, and access cards.
• Oversee office infrastructure including furniture, IT peripherals, ACs, printers, UPS, and electrical fittings — schedule preventive maintenance and prompt repairs.
• Maintain an up-to-date inventory of office supplies, consumables, and assets; trigger timely reorders.

2. Vendor Coordination & Procurement

• Identify, negotiate with, and manage relationships with vendors for office supplies, housekeeping services, AMC contracts, catering, courier, and facility services.
• Raise purchase orders, track deliveries, verify invoices, and coordinate vendor payments with the finance team.
• Maintain a vendor register with contract terms, renewal dates, and performance records.
• Source and evaluate new vendors periodically to ensure competitive pricing and quality.

3. Courier, Logistics & Errands

• Manage all inbound and outbound courier dispatches; maintain a courier log with tracking details.
• Handle bank visits, government office errands, document submissions, and collections as required.
• Own two two-wheeler / bike is mandatory for running local errands, vendor site visits, and urgent pickups/drops across Gurugram.

4. Petty Cash & Expense Management

• Maintain petty cash with accurate daily records; reconcile weekly with the finance team.
• Process reimbursement requests, utility bill payments, and small procurement expenses.
• Ensure all expenses are documented with receipts and filed systematically.

5. Office Activities & Event Support

• Organise team celebrations, festivals, birthday acknowledgements, and informal office events.
• Coordinate logistics for meetings, client visits, and townhalls — including room setup, refreshments, and AV equipment.
• Support onboarding logistics for new joiners: workstation setup, access cards, welcome kits, and orientation coordination.

6. Liaison & Coordination

• Act as the primary point of contact between the office and external agencies (building admin, security, ISPs, pest control, electricians, plumbers).
• Coordinate with internal teams (HR, Finance, IT) for cross-functional admin requirements.
• Handle travel desk support if required — cab bookings, hotel reservations, and guest logistics for visiting team members or clients. 
• Are you interested in this position?

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