Coordinator — Office Administration & Business Operations

Location: Tallinn, Estonia
Seniority Level: Mid-Level Professional
Employment Type: Full-Time
Industry Focus: Office Administration, Business Operations & Corporate Services

An opportunity is available for a highly organized Coordinator to support the efficient operation of a modern professional office environment. The role is designed for an individual who can manage administrative workflows, coordinate internal activities, maintain accurate documentation, and provide dependable operational support to employees and management.

The successful candidate will serve as an important link between different departments, helping ensure that meetings, schedules, facilities, documentation, supplies, and day-to-day administrative activities are handled efficiently. The position requires excellent organizational skills, attention to detail, discretion, and the ability to manage several priorities simultaneously.

The Coordinator will also contribute to improving office procedures through digital tools, standardized workflows, document-management systems, and more efficient administrative processes.

Key Responsibilities:

• Coordinate daily administrative and office-support activities.
• Manage calendars, meetings, appointments, and internal schedules.
• Prepare correspondence, reports, presentations, and business documents.
• Maintain organized digital and physical records.
• Coordinate office supplies, equipment, facilities, and service providers.
• Assist with travel arrangements and business-event coordination.
• Support onboarding logistics for new employees.
• Coordinate communication between departments and external service providers.
• Maintain administrative databases and internal information systems.
• Monitor office-related expenses and support basic budget tracking.
• Identify opportunities to improve administrative workflows.
• Maintain confidentiality when handling sensitive business information.

Desired Qualifications & Skills:

• Diploma or degree in Business Administration, Office Management, Management, or a related discipline.
• Experience in office administration or business operations.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.
• Ability to work independently while supporting multiple teams.

Are you interested in this position?

Apply by clicking on the “Apply Now” Button below!

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