Coordinator — Logistics Administration & Supply Operations

Location: Tartu, Estonia
Seniority Level: Mid-Level Professional
Employment Type: Full-Time
Industry Focus: Logistics, Supply Chain, Office Administration, Procurement & Operations

We are seeking an organized and commercially aware Coordinator to support logistics administration and supply-chain activities within a professional business environment. This position is suitable for someone who can coordinate shipments, supplier communication, documentation, inventory information, purchasing requirements, and operational schedules.

The successful candidate will act as an important administrative connection between suppliers, logistics providers, procurement teams, warehouse operations, finance departments, and internal business units. The role requires careful monitoring of deliveries, accurate documentation, timely communication, and effective problem-solving when logistical issues arise.

The Coordinator will also help improve supply operations by maintaining accurate records, monitoring supplier performance, identifying delays, and supporting the adoption of digital logistics-management systems.

Key Responsibilities

• Coordinate daily logistics and supply-administration activities.
• Track orders, shipments, deliveries, and transportation schedules.
• Maintain accurate purchase-order and shipment documentation.
• Communicate with suppliers, transport companies, and service providers.
• Monitor delivery status and investigate delays or discrepancies.
• Support inventory and stock-information management.
• Coordinate procurement requirements with relevant departments.
• Verify delivery documentation and supplier information.
• Maintain organized logistics records and databases.
• Prepare logistics-performance and supply-chain reports.
• Monitor supplier service levels and delivery performance.
• Assist with cost tracking and logistics-related administrative expenses.
• Identify opportunities to improve delivery efficiency and reduce operational delays.
• Support implementation of digital logistics and inventory-management systems.

Desired Qualifications & Skills

• Degree or diploma in Logistics, Supply Chain Management, Business Administration, Operations Management, or a related discipline.
• Experience in logistics administration, procurement, supply operations, or office coordination.
• Strong organizational and communication skills.
• Good understanding of purchasing and delivery processes.
• Proficiency with spreadsheets, databases, and business-management software.
• Strong attention to detail and ability to manage deadlines.
• Ability to coordinate several suppliers and operational activities simultaneously.

Are you interested in this position?

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